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RFQ - Structural Engineering

 "Old Fire Station Restoration"

 

Requests for structural engineering services qualifications will be advertised twice:  July 19th & July 26th, 2017.  Said RFQs to be opened at 2:00 pm Wednesday, August 2, 2017 and awarded at the Council Regular Meeting of Tuesday, August 8, 2017.

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Below are all of the RFQ documents.  Part I are all of the information documents and Part II are the documents requiring input and submittal from your firm.  Please note, your W-9 must be either emailed or mailed.  The following RFQ documents are:

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  1. PART I

  2. PART II​ - Information is to be filled in and at the end you must electronically certify prior to submitting.

    • ​ACKNOWLEDGEMENT OF RECEIPT

    • FORM A

      • Professional Services General Information

    • PROFESSIONAL LIABILITY, INSURANCE, & HISTORICAL REFERENCES

    • EXECUTION OFFER

    • FELONY CONVICTION NOTIFICATION

    • W-9 - MUST BE EITHER EMAILED OR MAILED

    • CONFLICT OF INTEREST QUESTIONNAIRE

    • NON-COLLUSION STATEMENT

    • ACCEPTANCE FORM

    • ELECTRONIC SIGNATURE AND VERIFICATION OF INFORMATION

REQUEST FOR QUALIFICATIONS

STRUCTURAL ENGINEER PROFESSIONAL SERVICES

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July 13,  2017

Dear Firm:

 

The City is requesting qualification statements from interested firms relating to structural engineering services for the following on the “Old Fire Station”.

  • Structural Stability

    • Evaluate current trusses

    • Design and specify new trusses

    • Specify how new trusses will connect to walls of the old Fire Station

    • Other matters maybe relating to the structural stability of the building

 

Requests for structural engineering services qualifications will be advertised twice:  July  19th & July 26th, 2017.  Said RFQs to be opened at 2:00 pm on Wednesday, August 2, 2017 and awarded on Tuesday, August 8, 2017 at the Regular Council Meeting.  Responses to the Request for Qualifications should be addressed to:

 

Mail To:                                                                  Ship To:

Lamar Schulz, City Manager                              Lamar Schulz, City Manager

City of Carrizo Springs                                        City of Carrizo Springs

PO Box 329                                                             308 West Pena St.

Carrizo Springs, TX 78834-6329                          Carrizo Springs, TX 78834

 

Responses may be either submitted on paper or online.  If submitted by paper, outside envelope must be marked “Old Fire Station Restoration - Engineering”  and ten (10) copies and one (1) original set must be included.  If submitting online, responses can be submitted at link below.  The following link also contains the link for PDF of paper documents.

 

http://www.cityofcarrizo.org/default.aspx?name=firestation_rfq

 

Please contact Melissa Guerra, City Clerk at 830-876-2476, if you have any questions about the questionnaire.


 

DO NOT FAX YOUR QUALIFICATIONS.


 

Sincerely,


 

Lamar Schulz, City Manager

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PART I - PURPOSE OF STATEMENT OF QUALIFICATIONS

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The City Council of the City of Carrizo Springs is in the process of seeking Request for Qualifications, RFQ, from Structural Engineers for a historical project which shall include:

 

  • Structural Stability

    • Evaluate current trusses

    • Design and specify new trusses

    • Specify how new trusses will connect to walls

    • Other matters maybe relating to the structural stability of the building

 

Please note - Project could be broken into two or three stages due to City financial obligation.

 

Selection Process

In procuring the services of an architect, the City will follow the process below in accordance with Texas Government Code Section 2254.001.

 

  1. First, the City will select the most highly qualified provider of those services on the basis of demonstrated competence and qualifications for each project or series of projects. 

 

  1. City will negotiate with the selected provider a contract at a fair and reasonable price.

 

  1. If a satisfactory contract cannot be negotiated with the most highly qualified provider, the City shall formally end negotiations and select the next most highly qualified provider.

 

  1. The City of Carrizo Springs will continue the above process until a contract is entered into. The City of Carrizo Springs reserves the following rights, but not limited to:

 

    • Starting date to be negotiated

    • To terminate contract by giving a 30 day written notice

    • To pay for services on a monthly basis

    • To reject any and all negotiated proposals

    • To waive any technicalities and informalities

    • To negotiate the terms of the proposal

    • Selection will be based on what is determined to be in the best interest and most advantageous to the City of Carrizo Springs.

    • Selection may be made based on past experience

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PART I - RESPONSE FORMAT AND CONTENTS

The responses to this Request for Qualifications will consist of ten (10) specific information subject areas which must be completed and returned in the order indicated below with each section divided and number tabbed with the appropriate section title.

 

  1. Cover Letter

Your packet will include a cover letter at the beginning of the Request Qualifications. The cover letter shall provide a summary of the information presented in the Request for Qualification to include names, telephone and fax numbers of person(s) authorized to provide any clarification required. This cover letter shall also include the name of the person(s) authorized to conduct final contract negotiations on behalf of the company.

 

  1. Company Information

Include in this section your company name, address, telephone number, fax number, company background, year current firm was established, name of parent company (if applicable), principal owners, Texas registration number, type of organization (individual, partnership, corporation, joint venture, etc.)

 

  1. Professional Liability Insurance

Include in this section a copy of your professional liability insurance policy.

 

  1. Qualified Service Personnel

Include in this section your firm total number of employees, supervisory responsibilities and line of authority, training, certifications that may have a role in this contract.

 

  1. Insurance Policies

Include in this section a copy of the following insurance policies: General Liability, Workmen’s Compensation, and Automobile Insurance Policies.

 

  1. Form A

Include in this section FORM A. Complete all sections of this form and sign.

 

  1. Felony

Include in this section the Felony Conviction Notification (attached). Complete all sections of this form and sign

 

  1. Non-Collusion Statement

Include in this section the Non-Collusion Statement and Signature Sheet (attached). Complete all sections of this form and sign.

 

  1. Qualifications Specifications Requirements Form

Include in this section the Proposal Conformance Statement Sheet (attached). Complete all sections of this form and sign.

 

  1. Qualifications Statement Checklist

This section if for informational purpose only and does not have to be a part of the Qualifications Statement Response.

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PART I - LEGAL DISCLOSURES

Has your firm or any person in your firm to be assigned to work with the City been:

  • (1) indicted or convicted of a felony or misdemeanor greater than a Class C in the last five years;

  • (2) terminated (for cause or otherwise) from any work being performed for any Federal, State, or Local Government or private entity; or

  • (3) involved in any claim or litigation with any Federal, State, or Local Government or private entity during the last ten years? Please indicate your willingness to provide additional information on any litigation pending against your firm should the City request it.

 

Open Records

All Proposals shall be deemed, once submitted, to be the property of the City and subject to the Open Records Act, Tex. Rev. Civ. State.Ann,. Art. 6252-17a. Proprietary Information: If a firm does not desire proprietary information in the proposal to be disclosed under the Texas Open Records Act or otherwise, it is required to clearly identity (and segregate, if possible) all proprietary information in the proposal, which identification shall be submitted concurrently with the proposal. If such information is requested under the Texas Open Records Act, the firm will be notified and given an opportunity to present its position to the Texas Attorney General, who shall make the final determination. If the firm fails to clearly identify proprietary information, it agrees, by the submission of a proposal, that those sections shall be deemed non-proprietary and made available upon public request after the contract is awarded.

Cost Incurred in Responding

All costs directly or indirectly related to preparation and submission of qualifications, or any oral presentation required to supplement or clarify the request for clarifications which may be required by the City shall be the sole responsibility of, and shall be borne by your firm.

Cancellation

The City reserves the right to accept or reject any proposals under this RFQ. The information contained in this RFQ is intended to serve only as a general description of the services sought by the City. In releasing this RFQ, the City is not obligated to proceed with any action, and may decide it is in the City’s best interest to discontinue consideration of services.

City Rights

  1. If only one or no RFQ response is received by "submission date", the City has the right to reject, re-propose, accept and/or extend the RFQ by up to an additional two (2) weeks from original submission date.

  2. The right to reject any/or all RFQs and to make award as they may appear to be advantageous to the City.

  3. The right to hold RFQ for 90 days from submission date without action, and to waive all formalities in RFQ.

  4. The right to extend the total RFQ beyond the original 90-day period prior to an award if agreed upon in writing by both parties and if RFQ holds firm.

  5. The right to terminate all or any part of the unfinished portion of the work resulting from this solicitation within thirty (30) days written notice; upon default by the firm, for delay or non-performance by the firm, or if it is deemed in the best interest of the City for convenience.

  6. The City reserves the right to request additional information or to meet with representatives from responding organizations to discuss points in the RFQ before and after submission, any and all of which may be used in forming a recommendation.

  7. The City reserves the right to request additional information or to meet with representatives from responding organizations to discuss points in the RFQ before and after submission, any and all of which may be used in forming a recommendation.

  8. The City reserves the right to reject any and all qualification statements, and to accept the RFQ it considers in its best interest based upon the requirements and descriptions outlined in this RFQ.

  9. Any interpretation, correction, or change of the RFQ will be made by ADDENDUM.

  10. Addenda will be emailed or faxed to all who have returned the RFQ Acknowledgement Form. Addenda will be issued as expeditiously as possible. It is the responsibility of the firm to determine whether all addenda have been received. It will be the responsibility of all respondents to contact the City prior to submitting a response to the RFQ to ascertain if any addenda have been issued, and to obtain any and/ or all addenda, execute them, and return addenda with the response to the RFQ.

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PART I - STRUCTURAL ENGINEER EVALUATION FORM

Project Name:  “Old Fire Station” - Structural Engineering Services      
    
Firm Name: _________________________________________________________
     
CATEGORIES                                             RATING  X     WEIGHT      =   TOTAL
 
Overall Structural Engineering Experience                 X            4        =      
 
Worked with Texas Historical Commission                 X            5        =
 
Firm's Ability and Capability to perform the work        X            3        = 
 
Accessibility of Firm to the Project Location               X            3        =
 
Firm’s Unique Qualifications/Services                        X            2        = 
 
Historical Structure Evaluation                                   X            4        =       
Experience in similar projects                           
 
Firm’s Experience with “Historical” Buildings              X            5      =
            
 
 
                                       GRAND TOTAL =       
 
Rating will be from 1 to 5, with 1 being the worst and 5 being the best.

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_______________________________________________ ____________________

                              EVALUATOR                                                     DATE

Part I

Req for Qualifications
Purpose of statement
Response Format
Legal Disclosures
SE Eval Form
Part II

PART II - RFQ Form Submission

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